Tips for Outlook
We have talked about keeping the Inbox clean in previous posts, here are a few more tips that can help out. From quickly moving messages between folders to creating templates and undeleting messages to create rules for automatic filing in folders. Hope you enjoy!!
Move Email Messages Quickly in Outlook
Keeping your messages organized takes some moving around, from one Outlook folder to another. An easy and fast way to transfer a message is with a handy keyboard shortcut.
To file mail fast in Outlook:
o Press Ctrl-Shift-V
o Highlight a folder with the mouse or the up and down keys.
o Press Enter
You can also create a new folder directly in this dialog by selecting the New... button.
Create and Use an Email Template in Outlook
About to click Send, it dawns on you: the email you have composed looks a lot like email you wrote yesterday. And, who knows, perhaps you'll write the same message again next week?
Wait. Do not click Send yet. Save the message as an Outlook template first, and next week's email will be that much faster starting from that template.
To save an email message as a template in Outlook:
o Create a new message and enter the desired Subject: and content.
o Click the Office button and select Save As.
o In Outlook 2003, select File | Save As from the menu.
o Select Outlook Template under Save as type: in the Save As dialog.
o Type the desired template name (if different from the email subject) under File name:
o Click Save.
To compose a message using the new template:
o In the Outlook Inbox, select Tools | Forms | Choose Form... from the menu.
o Select User Templates in the File System under Look In:
o Double-click the desired message template.
o Address, make any changes, and send the email.
Undelete a Message Quickly in Outlook
It happens to me all the time: I hit Delete and the message is gone. In the very same nanosecond, I spot something in the email that catches my interest. Too late.
Too late? No, because Outlook makes it really easy to recover a message you have just deleted. It works just like undoing something in Word, for example.
o To undelete a message fast from the keyboard in Outlook:
o Press Ctrl-Z.
If you have mistakenly deleted a message previously, you can move it from the Deleted Items folder to any other folder to restore it.
Filter One Sender's Mail to a Certain Folder Automatically in Outlook
Whether it's mail from your daughter, best client, oldest friend, boss, co-worker or must-read newsletter: wouldn't it be great if it went to the right folder, right away?
Outlook can send all incoming messages to any folder automatically using a filter. Fortunately, it's easy to set up, too especially if you have a message from the sender ready.
o To have Outlook file a particular sender's messages automatically:
o Click with the right mouse button on a message from the sender whose messages you want to filter.
o Select Create Rule... from the menu that comes up.
o Make sure From {Sender} is checked.
o Also check Move the item to folder:.
o Click Select Folder....
o Highlight the desired target folder.
o Click OK.
o Click OK again.
o To move all existing messages from the sender (only in the current folder) to the filter's target folder right away, check Run this rule now on messages already in the current folder.
The rule will automatically file the sender's all newly incoming messages in the future, of course.
Click OK once more.
Bunny Cake
Ingredients
Cake mix and whatever ingredients are needed to complete the mix
icing flavor of your choice
Easter candy get creative and use what you want to make your rabbit unique
Directions
Mix cake according to package. Bake in two 8 or 9 inch cake pans.
After cakes have completed baking and cooled, cut one cake into three pieces (as shown below) and leave the other complete.
Arrange pieces of cake on a board to make a bunny with ears and a bow tie.
Have fun icing and decorating your bunny to make it one of a kind.
Peanut Butter Eggs
Ingredients
1 (16 ounce) package confectioners' sugar
1 cup creamy peanut butter 1/4 cup butter
1 tablespoon milk
8 (1 ounce) squares semi-sweet chocolate
1 tablespoon shortening
Directions
In a mixing bowl, combine confectioners' sugar, peanut butter, butter and milk (if needed for moisture) until blended. Shape mixture into two 1/2 pound eggs or make a bunch of smaller eggs. Freeze eggs for 1 hour.
While the eggs are freezing, cut semi-sweet chocolate into small pieces and place in top of double boiler with shortening. Melt over medium heat, stirring frequently until smooth. Stick a long-tined fork in top of each peanut butter egg, dip it in melted chocolate to cover then drain on waxed paper. When the eggs are cooled and set, decorate the eggs to suit your fancy.
Spring Cleaning
This month, as a part of spring cleaning, I thought we would revisit cleaning your computer inside and out. Even if you cleaned your computer back in October when we originally posted these tips, it may be time to clean again. Here are the tips that would be most useful:
Cleaning out the inbox:
http://kotoritechnologies.com/blog/post/2009/10/30/Clean-out-the-Inbox.aspx
Cleaning the computer inside and out:
http://kotoritechnologies.com/blog/post/2009/10/01/Computer-Cleaning-for-the-Not-So-Geek.aspx
Save it Before You Need it:
http://kotoritechnologies.com/blog/post/2009/10/02/Save-It-Before-Youe-Need-It.aspx
Defragment and Computer Cleanup:
http://kotoritechnologies.com/blog/post/2009/10/09/House-Cleaning-for-the-Not-So-Geek-Part-III.aspx
Microsoft Office 2010
I dont know about you, but I have heard lots of talk about the upcoming release of Microsoft Office 2010. I decided to do a little research on it and pass it on to you. Office 2010 is currently in Beta and is scheduled for release during the first half of 2010 (according to some sites most likely June). Here is the Top Ten Benefits of Office 2010 Beta according to Microsoft:
1.Express your ideas more visually
Office 2010 opens up a world of design options to help you give life to your ideas. The new and improved picture formatting tools such as color saturation and artistic effects let you transform your document visuals into a work of art. Combined with a wide range of new prebuilt Office themes and SmartArt graphic layouts, Office 2010 gives you more ways to make your ideas stick.
2.Accomplish more when working together
Brainstorm ideas, provide better version control, and meet deadlines faster when you work in groups. The co-authoring experience for Word 2010, PowerPoint 2010, Excel Web App and OneNote shared notebooks let you work on a file with several people at once even from different locations.2
3.Enjoy the familiar Office experience from more locations and more devices
With Office 2010, you can get things done more easily, from more locations and more devices. Using a smartphone or virtually any computer with an Internet connection, you can work when and where you want to work.3
Microsoft Office Web Apps
Extend your Office 2010 experience to the web. Store your Word, Excel, PowerPoint, and OneNote files online and then access, view, edit, and share content through the Web.
Microsoft Office Mobile 2010
Stay current and respond quickly using enhanced mobile versions of Office 2010 applications, specifically suited to your Windows Mobile-based smartphone.
4.Create powerful data insights and visuals
Track and highlight important trends with new data analysis and visualization features in Excel 2010. The new Sparklines feature delivers a clear and compact visual representation of your data with small charts within worksheet cells. Filter and segment your PivotTable data in multiple layers using Slicers to spend more time analyzing and less time formatting.
5.Deliver compelling presentations
Captivate your audience with personalized videos in your presentation. Insert and customize videos directly in PowerPoint 2010trim, add fades and effects, or bookmark key points in the video to call attention to selected scenes. Videos you insert are now embedded by default, relieving you from managing and sending additional video files.
6.Manage large volumes of e-mail with ease
With Outlook 2010 you can compress your long e-mail threads into a few conversations that can be categorized, filed, ignored, or cleaned up. The new Quick Steps feature let you perform multi-command tasks, such as reply and delete an e-mail in a single click, saving you time and inbox space.
7.Store and track all your ideas and notes in one place
Get the ultimate digital notebook for tracking, organizing, and sharing your text, picture, video and audio notes with OneNote 2010. New features such as version tracking, automatic highlighting, and Linked Notes give you more control over your notes so youre always on top of where your ideas came from and the latest changes when working in teams4.
8.Get your message out instantly
Broadcast your PowerPoint presentation to a remote audience, whether or not they have PowerPoint installed.5 The new Broadcast Slide Show feature allows you to share your presentation through a Web browser quickly without additional set up.
9.Get things done faster and easier
Microsoft Office Backstage view replaces the traditional File menu to give you a centralized space for all of your file management tasks, such as the ability to save, share, print, and publish. The enhanced Ribbon across Office 2010 applications lets you access commands quickly and customize tabs to personalize the experience to your work style.
10.Access work across devices and platforms
Enjoy the freedom of using Office 2010 from more locations on more devices. When you use Office 2010, youre getting the familiar and intuitive Office experience across PCs, Smartphones, and Web browsers on the go.
If you are interested in the features of Office 2010 and would like more information, please feel free to contact Kotori Technologies at 843-553-8800.
1 Some functionality requires Office Mobile 2010, which is not included in Office 2010 applications or suites.
2 Co-authoring for Word, PowerPoint, and excel require either SharePoint Foundation Services or a Windows Live account. Co-authoring for Excel is available via the Microsoft Excel Web App.
Office Web Apps require either SharePoint Foundation Services (for business) or a free Windows Live account (for personal use). Office Mobile 2010 is not included in Office 2010 applications or suites.
4 Requires one of the following: Office Communicator 2007 or later with Office Communications Server 2007 or later, windows Live Messenger, or another instant message application that supports Imessenger or OCOM. Video available only with Office Communicator; voice calling availability varies by provider.
5 Broadcast Slide Show requires either SharePoint Foundation Services or a Windows Live account.
Find out more about Microsoft Office 2010 (and this Top Ten List) on their website at: http://www.microsoft.com/office/2010/en/default.aspx